Synopsis of Meeting of Thursday, March 4, 2010
Present: Brian, Sue, Donna C., Karen, Joe, Susie, Jim, Donna F., Jacquie, Gretchen
1. The meeting was called to order at 4:10 p.m. by Karen.
There was acceptance of the February 4, 2010 Meeting Minutes.
2.The H@H fair was discussed with the name being decided on: “Resource Fair”.
The following booth estimate was made:
2 Bereavement/Funeral Planning
1 Senior Center/WARF/Fuel Assistance/LIHEAP
2 Fire Safety/Cert/Red Cross/Police
1 HMLD/Energy Conservation
1 Corner Shop (SR will bring her own small table and clothing rack)
1 Wachusett Food Pantry
1 Wachusett Recycling Center (see below)
All of the above will be circular tables with chairs, for the exception of the Medical/Dental and Senior Center tables which will be three (3) rectangular tables. Doug Waite is in the process of putting together the BMI charts/calculators. Karen will contact him for further information.
A center table (rectangular) was suggested for tax preparation info., Worcester V&A, and any other company in town that would like to leave information (see below).
The H@H information will be at the rectangular table between the doors of the Dining Room. It was suggested that there be a High School student acting as a greeter and that standing in the vicinity of the table would be helpful. There will be High School students helping at the curb with donated clothing and food (Sue will bring the Corner shop sign and Karen will bring the WFP sign).
There is another edition of the booklet planned for review shortly after the Resource Fair is over. HCTV is the sponsor of this project.
Joe presented more information on the CAPE bags. The Committee had voted on 2/4/10 and passed the motion to print 500 bags with the cost of the project not to exceed $1200.00. Due to the new information that Joe collected, the Committee agreed to order 300 heavy, woven bags (yellow with yellow handle) and black lettering: “Help@H.O.M.E. Emergency Bag” for a cost of $1155.00. Karen will contact Louise about the page insert for each bag listing the suggested contents of the bag. She will also find out about the magnet for each bag for the ‘fridge which alerts the EMS,
etc. that such a bag exists in the house.
The Committee decided to offer one bag/household, for now and the bags will be handed out at the EMS/Police/Fair table.
There have been requests made by other organizations/businesses for table space at the Resource Fair. The Committee decided to make the following statement: “Since this is our first year, we are declining your request, but please feel free to drop off brochures at the Senior Center which will be made available. The Wachusett Recycling Center requested was granted because it is local and the services/materials are free.
There are about 500 magnets and one box of booklets for March 20th, along with the business cards that Jim has printed. There are also about 30 booklets that weren’t handed out at Holden Days by Art Ride, so these are also available. Jacquie will have the materials sent over to the Senior Center for Saturday am.
The Fair sub-committee met on Thursday, Feb. 18 at the Senior Center at 8 am to create a lay out of the Fair. (Louise, Karen, Maureen, Adam) See above. We will be meeting on the 19th from 12:30 to 2:30 to set up the Dining Room. Adam will be on call/present from 9-2:30 on the 20th, since he has a key and can handle anything ontoward. The Dining Room, Lounge, and bathrooms will be available. Water will also be available.
Karen will contact Jack about the portable sign. We would like it to read: Help@H.O.M.E. Resource Fair, Clothing and Food drive, TODAY (blinking???).
3. Jim presented the financial information to the Committee: Total Receipts: $4080.00 and Total Disbursements for January: $1850.00. There are more help requests in the pipeline. February data was not available.
4. The next meeting will be Thursday, March 25th, at 4 p.m. at the Library in the Program Room.
5. The meeting was adjourned at 5:15 p.m.
SEE YOU AT THE FAIR!!